Document Retention

We are often approached by our clients asking how long is the appropriate length of time to retain certain documents.

One of the most common questions is: “How long should we keep our emails?”

The best practice is to keep emails for at least 10 years from the date of substantial completion.

Here are a couple of examples of how to best retain emails:

– Change of systems – emails copied to disc or new system

– Absolutely do not delete/destroy emails once a possible claim is known or threatened, doing so causes at least a presumption that information contained is contrary to the position being asserted

 

For more information regarding email retention, please click HERE to visit the NSPE website.