What is Your Document Retention Policy?


Document Retention

We are often approached by our clients asking how long is the appropriate length of time to retain certain documents.

One of the most common questions is: “How long should we keep our emails?”

The best practice is to keep emails for at least 10 years from the date of substantial completion.

Here are a couple of examples of how to best retain emails:

– Change of systems – emails copied to disc or new system

– Absolutely do not delete/destroy emails once a possible claim is known or threatened, doing so causes at least a presumption that information contained is contrary to the position being asserted


For more information regarding email retention, please click HERE to visit the NSPE website.

Previous Post
Does a Design Professional need General Liability in addition to Professional Liability?
Next Post
Is a limitation of liability clause in a Design Professional contract beneficial?